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Administrative (50%), Community Engagement (50%)
Urban Baby Beginnings is seeking a Maternal Child Health Office Manager who will provide high-quality administrative support to the Executive Director. The Administrative/Personal Assistant will have the ability to think proactively and respond quickly and efficiently and must possess strong administrative, written and verbal communication, and organizational skills, with the ability to prioritize projects and the needs of the organization while handling multiple priorities and highly sensitive and confidential information with the utmost discretion and composure.
This is an in person office based position located in Richmond, VA and requires 2 years of public health experience preferably in Maternal Child Health and three years of office management experience.
Specific Roles:
Clinical Office Manager Responsibilities for Richmond Operations
Clinical Operations Management:
- Oversee the day-to-day operations of the clinical office in Richmond, ensuring smooth functioning and adherence to protocols.
- Coordinate with healthcare providers and staff to schedule appointments, manage client flow, and optimize hub efficiency.
- Manage the inventory and procurement of supplies, ensuring adequate stock levels for smooth operations.
- Ensure compliance with regulations and standards, including HIPAA and OSHA requirements.
- Assist in the development and implementation of policies and procedures to enhance hub operations and client care.
Diaper Bank Operations:
- Coordinate the operations of the diaper bank program, including inventory management, distribution logistics, and volunteer coordination.
- Collaborate with community partners and organizations to expand the reach and impact of the diaper bank program.
- Manage outreach efforts to raise awareness about the diaper bank program and solicit donations and support from individuals and businesses.
Executive Support:
- Provide administrative support to the Executive Director (ED), including managing leadership calendars, scheduling appointments, and coordinating travel arrangements.
- Handle confidential and sensitive information with discretion and professionalism.
- Serve as a liaison between the ED and internal departments and external partners
- Assist in drafting communications, presentations, and reports for the ED, as needed.
- Manage expense tracking, reimbursement, and reporting for the ED in coordination with the finance team.
Communication and Outreach:
- Coordinate outreach activities, including community events, health fairs, and educational workshops, to promote the clinic's services and programs.
- Cultivate and maintain relationships with stakeholders, including patients, community organizations, and healthcare providers.
- Support the ED in developing and implementing strategic partnerships to advance the clinic's mission and objectives.
Professional Development:
- Participate in staff meetings, training sessions, and professional development activities to enhance skills and knowledge relevant to clinic operations and management.
- Stay informed about best practices and trends in clinical administration, healthcare management, and community outreach.
Communications, Partnerships, and Outreach
Facilities Responsibilities
Qualifications:
UBB provides equal employment opportunities (EEO) to all employees and applicants for employment without regard tolerance, color, religion, sex, national origin, age, disability or genetics.
SALARY: FT position – based on experience
Urban Baby Beginnings is a Drug Free, Smoke Free workplace
Job Types: Full-time, Contract
Pay: From $23.00 per hour
Expected hours: No more than 40 per week
Benefits:
Schedule:
Ability to Relocate:
Work Location: In person
Full Time | Contractor
$66k-86k (estimate)
05/02/2024
08/29/2024
urbanbabybeginnings.org
Richmond, VA
<25
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